Microsoft Software Asset Management

With Software Asset Management you establish the necessary processes in your company to manage, control and protect your software. It allows to reduce the total cost of ownership (TCO), in which over-licensing, redundancy and unused resources are uncovered and prevented in the long term.
In the context of a SAM project, we provide our customers with a clear understanding of the Microsoft licensing process and eliminate acute compliance concerns.
The basis is the SAM Optimization Model (Maturity Model / SOM) that is based on ISO 19880-1.
We would be pleased to advise you on all questions concerning Microsoft licensing and find the optimal licensing model for you after a detailed analysis of your company objectives.



What ist SAM?

Every software needs a license.
Clear thing.
However, it can happen that far more software is installed, than licensed.
This imbalance is a major legal and economic risk. But there is a solution called SAM and we present it to you today.
When a company grows, the number of the workplace increases. Nearly every workplace has a computer, on each computer running software.
And every software needs a license.
Sometimes the company grows fast, sometimes slower, new employees come, others go.
Software packages are installed, deleted, reinstalled, test versions come to training versions, here a server, as an extra notebook.
And now Guido has a problem.
Because Guido’s boss has given him the order to compare all the software and licenses.
The boss knows a wrong licensing can bring problems, legally and economically. He would like to avoid that.
Guido does not know where to start and wants to give up. But then comes SAM. SAM helps find the right path through the license diphthong.
SAM first wants to know which software is available at all.
Guido runs a software inventory.
In small businesses, this is done by hand, in larger companies help inventory tools capture the installed software.
Now guido knows what programs are installed.
The next step takes him to the purchasing department. Here he is looking for all information about licenses.
However, much has changed over the years.
Guido gets help from his Microsoft sales partner.
Together they collect all installations and licenses in a list.
As a surprise. Guido encounters subscriptions that the company does not need anymore, so it can even save money.
Soon, Guido summarizes a plan, he will set up with SAM guidelines that will precisely regulate how future new software is procured, where it is stored and how it is used.
SAM helps with clear guidelines and ideas, which guidelines can be implemented as.
Soon Guido has finished the license diphthong.
Now every workplace has the right licenses.
Guido has now only to make clear to his boss that SAM should stay with them now.
The chief is initially skeptical, but Guido calculates to him how SAM helps to get more transience about the software, to analyze the needs faster and to save costs in the long term.
Last but not least, a good Softeware Asset Management prevents financial and legal risks.
That pleases the boss. Guido and SAM will continue to work together.
So you see, with the right helper, the balance between installations and licenses is soon restored.
Do you want to get to know SAM?

License plausibility check

our software vendor is asking you to submit a current license?
However, in day-to-day business has been neglected to properly manage purchased software licenses?
Have you lost track of the variety of licensing models and possibilities?
You can not find the time required for an audit, in addition to versions, editions and quantities, the procurement form, the upgrade path, and the way the software is used?

We create your license balance and optimize it if necessary. In the case of a sub-licensing or over-licensing, we will be happy to advise you on how to achieve the fastest, most efficient and cost-effective compliance.
We also take over all communication with the software manufacturer. Thus we avoid unnecessary costs and minimize internal costs for you.

SAM 365 – Licensing and optimization

Our long-standing SAM experience shows that many companies are only interested in software licenses as soon as a software manufacturer asks for an audit.
This is usually the starting shot for the introduction of a license management.
Unfortunately, it is often too late at this time.
Any software used and not licensed must be licensed and the manufacturer is additionally entitled to demand damages.


In order to counter these insignificant demands, our expert team supports you 365 days a year.
We offer you an overview of the current license situation and provide you with an optimal license scenario based on this analysis.
At the same time, we are implementing SAM in your company.
In addition to basic workflows, we provide you with the necessary licensing know-how.
In addition, prior to the introduction of new hardware or software, we offer you the best license form, or point to risks that are often unknown,
For example, when replacing server hardware, licensing models that are CPU- and core-based are often overlooked.

Softeware risk assessment
(Software-Due-Diligence)

Before purchasing or selling a company, it is essential to obtain an overview of the current license situation in order to comply with the required due diligence.
Our experts support you in this process and create a meaningful license balance.

In addition to technical equipment and machinery, computer software is also part of the fixed assets and must be accounted for and depreciated not only according to SOX and Basel2 guidelines, but also by regulations.
However, the specificity of software is due to the fact that it can be installed and applied much more frequently than licenses were purchased.
For this reason, regular audits are carried out by the software producers. In the case of sublicensing, these may lead to considerable claims by the software producers, which, in addition to costs for the subsequent licensing of all the programs used, provide for additional compensation even in the case of negligent action.

SharePoint Licensing

For proper SharePoint licensing, consider three areas:
Windows Server Licensing
– Windows Server (processors, virtual instances, high availability)
– Windows Server CAL (user, device, external connector)
– Remote Desktop Services CAL (user or device)

SQL Server Licensing
– SQL Server Standard – for basic database, reporting and analysis functions
– SQL Server Enterprise – for business critical applications and data warehousing
– SQL Server Business Intelligence – a new product creation, for high-quality enterprise-wide and self-service BI
– Licensed on core or CAL basis

SharePoint Server Licensing
– SharePoint Server


If you have questions about Microsoft SharePoint licensing or product licensing, please feel free to contact us

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